Welcome to StonesRiverEventManagement.com and thank you for visiting
Event Management, how Stones River Event Management uses it, and what choices
When we talk about “SREM”, “PTACGo!”, “NDIAMichGo!”, “we,” “our,” or “us” in
this policy, we are referring to Stones River Event Management LLC, the company
which provides the App and the App Services. When we talk about the “App” or
“App Services” in this policy, we are referring to our mobile apps and event platform.
Our Services are currently available for use via a web browser or web applications
specific to your desktop or mobile device.
We are committed to respecting and protecting your privacy rights and we created this
clients or vice versa) notice of how your private information will (and will not) be
used by us in connection with our website and apps (together with its subdomains,
content, and services).
important to us that you understand what information we collect -- when you use,
visit, or download any of our mobile apps or web apps and what we may do with that
applications on mobile devices and web apps that we create or that we create on the
behalf of our customers or clients. Our policy can be summarized with the below
• We take your information seriously.
• We may collect some information on you, but you control how much you share
• We do not collect information from children under 13 years of age.
• We will not sell or lease your personal information, but we may share with our
vendors and suppliers in connection with the services you are seeking.
• If we use a third party to assist us, they will be bound to protect your information.
• In certain legal situations, we may be compelled to disclose your personal
information, but we will let you know if that occurs.
• If you are outside the United States, you understand and agree that we may store
your information in the United States.
• The rights and options available to users.
By accessing the Apps or Website, you accept all the terms and conditions of this
deemed to have given your permission for use and disclosures referred to herein.
informed about how your information may be used.
What We Collect
What Is "Personal Identifiable Information" (or PII)?
(PII) stands for Personally Identifiable Information and is data that directly or
indirectly identifies you.
What personal data might we collect or ask for?
Only personal data that you provide in the app or the data that the event host provides
to us through registration of the event, or through the event hosts membership
systems, event systems, CRM systems, or any system of record that the event hosts
uses to track their users.
The event host or Stones River Event Management may ask for this data in order for
you to get the most out of the app, beyond browsing, or for the purposes disclosed to
you at the time such PII is collected. This information is up to you to enter and share.
When using the App, you may provide us with personal data, personal data includes
all personally identifiable information (PII) and data that directly or indirectly
identifies you such as your name, email address, login, phone number and address.
You control how much information you provide to us. We may receive this data from
the event organizer so we can prepopulate certain fields in the App. To benefit or to
access the app, you might need to provide us with your email, username, and
When using the App, you can also decide to create social profiles that display your
name, job title, company, links to your social profiles (Facebook, Twitter, Google+,
and LinkedIn) and activity. In addition, you can fill out a text form “About Me” or
some similar designated area that allows you to provide additional information about
yourself as well as respond to posts, comments, survey/poll responses and any other
App related functions or features that may be available to you. It is up to you how
much additional information you want to share with us, the event organizer, and other
attendees, and to the public.
An event organizer may provide us with data related to the conference agendas,
attendee lists, exhibitor lists, sponsor list, and speak lists. We collect limited personal
data from you through your use of our App or Website. The only personal data we
actively collect from you beyond which you have provided is through your
registration, or app login would be non-personally identical data such as your mobile
device ID #, your operating system, your browser type, carrier provider, language,
geographic region, device type, screen size, and the date and time of your visited the
App or Website, as well as information about your ISP, referring URL, the search
term that led you to the mobile site or mobile app, and the type of content you view.
For what purpose do we process your personal data?
Besides the reasons above, we might process your personal data for the following
• to diagnose and fix issues.
• to respond to queries or requests submitted by you.
• to administer or otherwise carry out our obligations in relation to any
agreement you have with us.
• to provide you with information about the event that you are attending.
• to enable App features such as “check-ins”, surveys/polls, push notifications,
private in chat messaging, agenda sessions, exhibitors, recommendations,
speakers and locations.
• to prepopulate App fields such as conference agendas, attendee lists, exhibitor
lists and location information.
• to facilitate social sharing functionality.
• for analytics and market research purposes to improve our services, develop
new products, and launch services for other purposes.
• to send emails or push notifications in relation to the event.
• to process complaints and handling disputes.
• to anticipate and resolve problems with any products or services supplied to
• to comply with any applicable law and assist law enforcement agencies under
any applicable law, when Stones River Event Management has a good faith
belief that Stones River Event Management cooperation with the law
enforcement agencies is legally mandated or meets the applicable legal
standards and procedures.
With whom might we share your personal data?
Our principle is that we do not share your personal data with third parties unless we
have a good reason to do so. These are common cases of sharing data:
• Event organizers - We may share your information with the event organizers or
their authorized partners on behalf of whom we may have developed the app.
organizer carefully to ensure you are fully aware of all the purposes for which
your data is being processed. They are obligated to keep your information
confidential and may present you with offers pertaining to products and
services which you may have requested or other offers for products and
services that you will find of interest.
• Attendees - In addition, other users of the App will be able to see limited
information such as your profile, contact info you share, and social sharing
activity. Apart from your first and last name and company, we do not actively
share your personal data within the app. As an attendee, you have the option to
remove or update your contact info. Attendees can be classified as Users,
Sponsors, Exhibitors, Speakers, or Staff.
• Exhibitors - We may share your information with exhibitors if you allow the
exhibitor to scan your contact information at the event, if you click consent on
a pop-up box in the App, or if you click to consent to receive exhibitor offers
tailored to you.
• Our Service Providers - We engage our trusted third party service providers for
push notification services, email hosting, server hosting, and analytics
providers to help us analyze and improve our Services.
• Business transactions – We may transfer or otherwise share some or all of its
assets, including your Personal Information collected in connection with capital
financing, merger, acquisition, financing due diligence, reorganization, sale of
assets, bankruptcy, receivership, or transition of service to another provider.
The use of your Personal Information following any of the foregoing events
such Personal Information was collected.
• Compliance with applicable law – We may share information in its possession
with government and law enforcement officials and private parties to enforce
and comply with the law. We will access and disclose any Personal Information
collected to government or law enforcement officials or private parties as we,
in our sole discretion, believe necessary or appropriate to respond to claims and
legal process (including but not limited to subpoenas), to protect the property
and rights of Stones River Event Management or a third party, to protect the
safety of the public or any person, or to prevent or stop activity we may
consider to be, or to pose a risk of being, any illegal, unethical or legally
What Isn't Personal Information?
The information we gather from your app or website activity that doesn't identify you
personally could be: your IP address since we do not relate PII data to your IP
address, your device ID #, operating system, browser type, carrier provider, language,
geographic region, device type, screen size, and the date and time of your visited the
app as well as information about your ISP, referring URL, the search term that led you
to the mobile site or mobile app, and the type of content you view. We may do this by
assigning your computer cookies which may collect information about how you use
Stones River Event Management; we may use standard Internet tools, such web
analytic tools or cookies, which collect non-PII and track your use of our website.
Do I Have A Choice?
Yes, while you're not required to provide PII to access the mobile apps, some of our
features may not be available to you if you choose not to create an account with us or,
at other times, not to provide requested information. If you would like to be removed
from a list provided to us to pre-populate lists in the app, please contact the event host
first or contact us at to be removed.
Do We Use Analytics?
We may provide some non-personal information to our service providers who help us
understand how you use the mobile app. Stones River Event Management actively
protects your usage anonymity and does not distribute personally identifiable
information when analyzing data habits.
For example, Stones River Event Management may record the frequency and scope of
your use of the mobile app, the duration of your sessions, information about the
device on which you have installed the Application, the pages that you visited via the
mobile app, information that you have read, content that you reviewed or created,
profiles that you viewed or clicked, your contact with other users and third parties, the
IP address and the name of the domain that serve you to access the mobile device if
online, and the geographic region of the mobile device or system that you are using to
access the mobile app. Other data includes your device ID #, operating system,
browser type, carrier provider, language, device type, screen size, and the date and
time of your visited the app, as well as information about your ISP, referring URL, the
search term that led you to the mobile site or mobile app, and the type of content you
and similar technologies to provide our websites and apps to help collect data.
Cookies collect non-personal information. Cookies allow us to store your preferences
and settings, improve upload process, remember you on future visits, enable you to
sign-in, combat fraud, and analyze how our websites and online services are
performing. Stones River Event Management apps use other identifiers, such as the
mobile ID in apps, for similar purposes.
We also use web beacons to help deliver cookies and gather usage and performance
data. Our websites may include web beacons and cookies from third-party service
You have a variety of tools to control cookies, web beacons and similar technologies,
including browser controls to block and delete cookies and controls from some thirdparty analytics service providers to opt out of data collection through web beacons.
Your browser and other choices may impact your experiences with our products.
Public and Social Info
There are some features you may choose to use within the app which may be public
through the app.
Please note that the login you choose will be used to identify you when you use the
mobile app. Your name or username might be included along with any information
you submit for posting. Here are some examples:
Comments, photos, and videos which you submit or comment on are considered
public information and may be copied or further distributed by others. If you submit
any personal or PII for display in public areas, other people who visit the mobile app
may see it. Alternatively, if the option exists, you might want to disable the location
settings on your camera or phone.
Connecting with Social Media:
If you link your Stones River Event Management account to sign in to your account
through third-party social networking sites, such as Facebook, Twitter or LinkedIn, or
third-party social media plug-ins and applications, you are allowing us to have access
to both PII and non-PII from your social media profile. That PII may be publicly
viewed and may possibly be used by other members of these sites.
Attendees, Speakers, Sponsors, and Exhibitors Listing:
The event host may provide us a list that we use to populate what attendees are in
attendance, what sponsors are sponsoring, exhibitors that are exhibiting, and what
speakers are speaking. The data provided by the event host is used to prepopulate the
app such as the conference agendas, session speakers, attendee lists, speaker list,
exhibitor lists, and sponsors list. Not being listed will not allow others to network or
connect with you at the event. Attendees, Speakers, Sponsors, and Exhibitors can
contact the event host to be removed from lists within the app.
If our apps contain links to integrations with other sites, whose information practices
may be different than ours, then before you click through to another site, you should
read that site's privacy notice, since we have no control over and take no responsibility
for information that is submitted to or collected by other sites.
Is There Anything Else I Need to Know?
Your information will be stored in the United States. By using the app you consent to
your information being collected, used, and transferred as set forth in this Privacy
Policy. Information transferred to or stored in the United States may be subject to
access requests from U.S. governments, courts, law enforcement officials and national
security authorities in the United States according to United States laws.
13 and Up.
If you are under the age of 13, we're sorry, but you can't register on our app. Stones
River Event Management will never knowingly collect personal information from
children under the age of 13. If a child under 13 has provided us with personal
information, his or her parent or guardian may contact us for the purpose of deleting
this information at
Changing Our Policy.
on StonesRiverEventManagement.com/privacy when there are material changes in the
way we handle PII. You should periodically check back and review this Privacy
Policy so that you always will know what information we collect, how we use it, and
with whom we share it.
Stones River Event Management is not responsible for situations in which an end user
misplaces their mobile device, shares their login credentials with third parties, or
chooses to post information to third party networks such as Twitter, Facebook, and
Stones River Event Management reserves the right to transfer Personal Information to
any successor in interest to the Stones River Event Management business.
While Stones River Event Management has security measures to help protect the
information under our control:
• Stones River Event Management tries to protect your personal information and
ensure the security of your communications on our systems, by maintaining
physical, organizational and technological safeguards (appropriate to the
sensitivity of such information) designed to protect it against unauthorized use,
disclosure or access of the personal information we collect on our mobile apps.
However, we cannot ensure or warrant that any information you transmit to us
will stay safe and secure and you do so at your own risk.
• Your information may be stored in whole or in part on equipment or in
facilities leased or licensed from others. Although Stones River Event
Management tries to keep your information safe, it relies on the statements of
those vendors regarding the safety and security of their storage equipment and
services as part of its evaluation. By using our mobile apps, you agree that
Stones River Event Management is not responsible if the storage equipment
and services provided by others aren't working like they are supposed to.
• If you’re outside the United States, your information will be sent to and stored
in the United States, where our servers are located. By using our mobile apps,
you agree to the information collection, use, and sharing practices described in
Retention and Deletion
We keep your personal information only so long as we need it for the purposes for
which it was collected, for the products and services that you are using, or to meet any
legal requirements. We have retention standards, which meet these requirements. We
destroy your personal information when it is no longer needed.
StonesRiverEventManagement.com Website Visitors
This section describes the information that we may collect from our website Visitors.
To the extent you are an Stones River Event Management Customer or an Stones
River Event Management End User and visit the Site or use one of our Apps, this
Section may apply to you as well.
• If you contact us by email or by filling-out a form, we may keep a record of
information you provide, such as contact information and correspondence.
• We may collect Usage Data reflecting your behavior on the Site.
• We may use session and persistent cookies, both first-party and third-party, to
collect information about your visits to the Site.
• For marketing campaigns collected through the website, you will have the
ability to be removed from future email marketing campaigns.
submitted to us or if you would like to do any of the following:
• Remove personal information that you have already sent the event host or
posted within the app so that you can correct or update it, or delete your
personal information from our files. In most cases this can be updated by you
• If your child under 13 has sent us personal information, delete that personal
information from our files.
• If you believe that your privacy has been compromised by any person.
You may send Stones River Event Management other requests, responses, questions,
and complaints by email at or at
our address at 2250 Rock Springs Midland Rd, Christiana, TN 37037